How to get started doing business with the City
Payee Information Portal
To do business with the City, vendors must register in the City’s Payee Information Portal (PIP). In PIP, vendors can view ﬁnancial transactions with the City of New York, register for Electronic Funds Transfer payments and much more. Once enrolled, vendors must report their subcontractors and subcontractor payments within PIP. Vendors who have questions or issues regarding online enrollment should contact the Vendor Enrollment Center at (212) 857-1680 or via email at email@example.com. If your organization does not have a PIP Account, please refer to the PIP Activation Guide for help on how to create one.
For any additional information on PIP Account maintenance please consult the PIP Account Tutorial. If you have any difﬁculty creating or updating your account in PIP, please reach out to your agency contact. If you need further assistance, please contact the Mayor’s Ofﬁce of Contract Services (MOCS).
The City of New York is rolling out new features in its PASSPort online procurement platform that will make the contracting process easier and more transparent than ever. PASSPort facilitates every step of the procurement process – from identifying vendors to contract solicitation and response evaluation, award to contract, and invoicing to payment. To maximize business opportunities, all contractors should create a vendor account in PASSPort. Please reference the Vendor Account Creation manual for step by step instructions on how to create a vendor account in PASSPort. For more information on PASSPort, visit the Mayor’s Office of Contract Services (MOCS) PASSPort Webpage or reach out to the MOCS Service Desk at firstname.lastname@example.org.
City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs. Don’t miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.
City Council Discretionary Awards
Beginning Fiscal Year 2021, City Council discretionary contracts will be managed in PASSPort, the City’s digital Procurement and Sourcing Solutions Portal. If your organization has awards to be cleared in FY21, it must have a PASSPort account. Please see this one-page Account Creation Guide for more information. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.
Health and Human Services Solicitations
As new features are rolled out in PASSPort – the City’s digital Procurement and Sourcing Solutions Portal – Health and Human Services (HHS) Requests for Proposals (RFPs) may be released through either HHS Accelerator or PASSPort. Procurements listed on the HHS Accelerator Procurement Roadmap as “Planned” and containing “Managed in PASSPort” in the Procurement Title have been or will be released in PASSPort. Providers should always check the PASSPort Public Portal and HHS Accelerator Roadmap to maintain awareness of all upcoming HHS RFPs.
To respond to HHS RFPs in PASSPort, providers must:
1. Have a PASSPort account. To create a PASSPort account, click here.
2. Be prequalified in HHS Accelerator. To begin the prequalification process, click here.
Please reference this one-page HHS Provider information sheet on what PASSPort Release 3 means for HHS providers. For more information and resources, visit the HHS Accelerator webpage and Learning to Use PASSPort webpage.
HHS Accelerator was launched to simplify and speed the contract process for Client and Community based Services providers. An infrastructure for nonproﬁts to partner with each other and with City agencies to deliver essential health and community support services Through a deliberate and collaborative multi-year planning process with providers, redundant paper based requirements were removed, processes reengineered, and contract documents standardized allowing the City and providers to focus more on mission critical activities. Vendors who are looking to partner with the City to provide Human Client Services can ﬁnd out about contracting opportunities through Health and Human Services Accelerator.
Mayor’s Ofﬁce of Contract Services
MOCS works with agencies, vendors, and providers to ensure that the contracting process is fair, efﬁcient, transparent, and cost effective to the City. MOCS mission is to provide leadership in the procurement process through knowledge, teamwork, and communication by supporting city agencies’ policy and programmatic goals.